Fiscal Policy Division Office of the State Comptroller State of Connecticut - Asset Management
State of Connecticut
Office of the State Comptroller
Accounts Payable Division

Asset Management

Asset Management roles that are changing as of July 15, 2010
 

Agency Financial Asset Processor
CT AGY FIN ASSET PROCESSOR

Responsible for maintaining the asset?s financial information in Core-CT, adjusting financial data on assets and retiring assets.

Permissions
CTAGYFINASSETPROCESSOR
CTAGYVNDRVWR
CTAPRVWR
CTGENRCVR
CTPOVWR
CTPROCESSMONITOR
CTQUERYMANAGER
CTAGYASSETVIEWER

This role may not be combined with the Agency Asset Processor but may be combined with the Agency Asset Physical Inventory role if compensating controls exist (approval required).

 Tasks:
  • Updates useful life on the asset
  • Adjusts Parent/Child lives
  • Adjusts in service date
  • Adjusts accumulated depreciation
  • Performs financial adjustments
  • Recategorizes existing assets
  • Adjusts chartfields
  • Transfers assets
  • Updates capital lease information
  • Creates lease expense schedule
  • Retires assets
  • Reinstates assets
  • Creates CAP types
  • Creates asset classes
  • Creates and monitors acquisition plans

Agency Asset Processor
CT AGY ASSET PROCESSOR


 

Responsible for maintaining the asset records in the Asset Management Module.

Permissions
CTAGYASSETPROCESSOR
CTAGYVNDRVWR
CTAPRVWR
CTGENRCVR
CTPOVWR
CTPROCESSMONITOR
CTQUERYMANAGER
TAGYASSETVIEWER

This role may not be combined with either the Agency Financial Asset Processor or the Agency Asset Physical Inventory Processor roles. 

 

 

 

 Tasks:
  • Enters assets using Basic Add
  • Updates physical asset information
  • Prints asset information
  • Copies assets
  • Creates and monitors Parent/Child asset relationships
  • Changes/deletes pending asset transactions
  • Consolidates assets
  • Unitizes assets
  • Runs transaction loader process
  • Tracks services and repairs
  • Creates and maintains asset warranties
  • Creates and maintains asset maintenance contracts
  • Updates asset information on receipts
  • Updates asset information on an approved or dispatched PO
  • Adds capital leases using Lease Express  Add
     

Agency Asset Physical Inventory Processor
CT_F_A_PHYS_INVENT_PRCSR

Responsible for performing the physical inventory process which includes preparing the necessary files in the Asset Management Module and may conduct the actual count of assets using a scanner or using the manual process.

Permissions

CT_F_A_PHYS_INVENT_PRCSR
CTPROCESSMONITOR

 This role may not be combined with the Agency Asset Processor but may be combined with the Agency Financial Asset Processor role if compensating controls exist (approval required).

 

 

 

 Tasks:
  • Creates Schedules
  • Defines Extracts
  • Defines Scan Scopes
  • Defines Inventory Occurrences
  • Load/Match/Reconcile Processes
  • Verifies Duplicate Tags
  • Verifies Duplicate Serial ids
  • Verifies Scan Data
  • Reviews/Updates Match Results
  • Reviews Extract Data
  • Reviews Inventory History
  • Runs Physical Inventory Reports

 

 

 

Agency Management Viewer / Report Maker
CT AGY ASSET VIEWER



Responsible for using Core-CT delivered inquiries and reports to satisfy the varied business needs of the agency

 

Permissions
CTAGYASSETVIEWER
CTAGYVNDRVWR
CTAPRVWR
CTPOVWR
CTPROCESSMONITOR

 

 

 

 Tasks:
  • Runs Asset Management reports
  •  Views asset financial and physical detail information
  • Reviews accounting entries and depreciation history
  • Reviews cost/depreciation activity
  • Reviews cost history and accounting entries for financial assets and leases
  • Runs Capital asset query to identify assets in PO
  • Runs Controllable Asset query to identify controllable assets in PO
     

 

 

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